Phi Alpha Delta

By-Laws

Adopted August 14, 2006

SECTION I - CABINET

  1. Justice:
    1. Shall serve as chief executive and administrative officer.
    2. Shall oversee the productivity of officers.
    3. Shall be responsible for the welfare and dignity of the chapter.
    4. Shall call general and special meetings, such as officer meetings, founder meetings and emergency meetings.
    5. Shall preside at meetings and serve as parliamentarian as well.
    6. Shall be an official representative of the organization.
    7. Shall have a close communicative and professional relationship with the organization's advisor and maintain a strong means of communication.
    8. Shall present bills to UNM SBA and GPSA in attempts to raise funds for a particular event, fee, or any other financial matter we may need assistance with.
    9. Shall oversee the productivity of executive assistants such as:
      1. Professional Corresponding Liaisons
      2. Historian
  2. Vice-Justice:
    1. Shall serve as assistant executive officer.
    2. Shall oversee the standing committees:
      1. Professional Development Committee,
      2. Community Service Committee,
      3. Tech Support Committee, and
      4. Scholarship Committee.
      5. Social Committee,
      6. Prospective Membership Committee,
      7. Publicity Committee, and
      8. Fundraising Committee.
    3. Shall assist the Justice in scheduling and presiding over meetings.
    4. Shall be an official representative of the organization.
    5. Shall assist the president in writing, presenting, and following up on bills presented to the UNM SBA or GPSA.
    6. Shall assume the responsibilities of the Justice in any instance of absence, death, and/or malfeasance.
    7. Shall be responsible for securing a meeting place for General Meetings and Induction Ceremonies.
  3. Clerk
    1. Shall serve as chief recorder and correspondent.
    2. Shall serve as custodian of the chapter constitution, by-laws, minutes, administrative records, and reports of this chapter.
    3. Shall maintain a record of all chapter minutes.
    4. Shall be responsible for submitting official reports to the national office.
    5. Shall be an official representative of the organization.
    6. Shall assume the responsibilities of the Justice in any instance of absence, death, and/or malfeasance of the Vice-Justice.
  4. Treasurer
    1. Shall serve as chief financial officer.
    2. Shall be responsible for all chapter funds.
    3. Shall be responsible for collecting membership dues.
    4. Shall be responsible for informing each member of their financial standing, both nationally and locally.
    5. Shall be an official representative of the organization.
    6. Shall assume the responsibilities of the Justice in any instance of absence, death, and/or malfeasance of the Clerk.
  5. Marshal
    1. Shall oversee prospective member recruitment and activities.
    2. The Marshal shall have the custody of the ritual paraphernalia and ther physical property of the chapter and shall preserve the same in good order.
    3. He/she shall guard the chapter meeting rooms admitting only those known to him/her to be duly initiated members.
    4. The Marshal shall be responsible for the proper instruction and preparation of members and shall be in charge of them before and during their initiation.
    5. He/she shall see that the other chapter members appointed by the Justice or the Marshal are properly prepared and rehearsed in discharging their assigned roles in ritual ceremonies.
    6. The Marshal shall perform such other duties as may be requested of him/her by the International Justice, the Executive Director or the Chapter Justice.
    7. Shall assume the responsibilities of the Justice in any instance of absence, death, and/or malfeasance of the Treasurer.

SECTION II - COMMITTEES

  • Each committee will have a chair person appointed by the Justice with the approval of the officers.
  • Each committee shall work with the other committees, as needed for any project, to ensure the most successful output possible.
  • Each committee chair must provide the treasurer a semester budget prior to the first regular meeting of that semester.
  1. Professional Development
    1. Responsible for organizing events that further the professional development of the chapter.
    2. Shall be responsible for scheduling guest speakers.
    3. Responsible for maintaining communication with the UNMSOL Leadership committee as part of the student development committee.
  2. Publicity
    1. Responsible for raising awareness of the organization on campus and throughout the community.
    2. Responsible for publicizing every interest meeting by all means of communication available to the organization in an attempt to appeal to interested students with common goals.
    3. Responsible for creating awareness of any fundraising, professional, community service, or social event that the chapter hosts.
    4. Shall work together with the prospective membership committee during rush and help with organizing and creating information tables in the attempt to find prospective members for the organization.
    5. Act as chief editor of any and all documents that are to be submitted to mass media on behalf of The Fraternity.
  3. Prospective Membership
    1. Responsible for recruiting new members.
    2. Responsible for organizing rush events and implementing rush procedures.
    3. Responsible for implementing information tables during rush week on campus and working together with the publicity committee on this task.
    4. Prospective Membership Chair is responsible for conducting interest meetings and presiding over all prospective membership meetings.
  4. Fundraising
    1. Responsible for developing sources of revenue for the chapter.
    2. Shall meet with the treasurer to determine goals for each semester.
    3. Responsible for introducing ideas and suggestions to the general assembly on fundraising events keeping in mind that the purpose of these events is to raise the most amount of money while maintaining professionalism.
  5. Community Service
    1. Responsible for planning and implementing community service projects for the organization.
    2. Responsible for developing, planning and organizing philanthropic events for the chapter.
  6. Social
    1. Responsible for planning, developing and executing social programs for the chapter.
    2. Responsible for structuring such programs aimed to appeal to the social interests of members, as well as prospective members, and faculty, in accordance to rules and regulations set forth by UNMSOL. All events must comply with all local, state, and federal laws.
  7. Tech Support
    1. Responsible for creating the chapter's website.
    2. Responsible for maintaining the chapter's website.
  8. Scholarship
    1. Responsible for obtaining academic information for all members of The Fraternity and provide each member with a study program.
    2. Responsible for providing academic advising to all members of The Fraternity.
    3. Responsible for planning, developing, and providing academic assistance for all members of The Fraternity.
    4. Responsible for updating all academic data pertaining to the members.

SECTION III - EXECUTIVE ASSISTANTS

  1. Professional Liaisons
    1. Professional liaison positions will be available as deemed appropriate by the President with the approval of the officers.
    2. Responsible for keeping close communication with the president and the professional development committee.
    3. Responsible for creating awareness of the organization wherever instructed to do so by the officers.
    4. Responsible for creating alliances with other Phi Alpha Delta chapters and presenting suggestions to the general assembly of ways to acquaint the chapters.
    5. Responsible for scheduling guest speakers that are not from the local area and would be of interest to the organization.
  2. Historian
    1. Responsible for taking pictures, keeping track of the activities of the organization and maintaining all records in an organized fashion.
    2. Shall be up to date with all activities and functions of the chapter.
    3. Shall record all information by photographs, reports, or other means to the chapter archives.

SECTION IV - MEETINGS

  1. General Meeting
    1. Meetings will be open to all active chapter members, inactive chapter members, and faculty.
    2. Regular meetings will be held on the third Wednesday of each month at 12:00 PM at a designated place inside the UNMSOL campus.
    3. General meetings will be conducted using Robert's Rules of Order (Revised Edition) with the president as the presiding officer.
  2. Executive meetings will be held immediately before the general meetings and/or whenever a request by the president or two (2) officers is made for such a meeting.