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Scheduling an Event

  1. Plan early, try to collaborate, and check the events calendar to avoid conflicts.
  2. Reserve a room or use the forum to fundraiser by submitting a room request.
  3. Complete the Student Organization Order Form at least two weeks prior to merchandise purchase. This notification will alert Desirae of you payment request. Please note: Filling out this form does not mean the food order will be placed on your behalf. Students are responsible for ordering the food separately from filling out this information. Payment remittance is issued by phone or online only.
  4. The original receipt must be delivered to Desirae immediately. The receipt must show the itemized detail of purchase.
  5. Serving alcohol at your event requires 15 days notice and may not exceed 30% of the amount spent on food.
  6. To start the process, please read and familiarize yourself with the UNM policy on alcohol on campus: https://policy.unm.edu/university-policies/2000/2140.html. Next complete the alcohol permit and send to Desirae Ramirez and Beverly Akin.
    1. permit requests are due to the VP of the SUB (i.e., main campus) 15 business days prior to the date of the event;
    2. kegs are not allowed;
    3. “Alcohol shall not be mentioned in any promotional materials” used and distributed to advertise the event;
    4. requests to serve alcohol before 5:00 p.m. on weekdays are not allowed;
    5. a licensed server must serve the alcohol and a copy of their license must accompany your request.

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