Scheduling an Event

  1. Plan early, try to collaborate, and check the events calendar to avoid conflicts.
  2. Reserve a room by submitting a room request.
  3. Complete the Student Organizations Purchase Request Form. This notification will alert the Program Coordinator for Student & Career Services of your purchase request, and she will be in touch regarding the status of your purchase.
  4. The original receipt must be delivered to Program Coordinator for Student & Career Services immediately. The receipt must show the itemized detail of purchase.
  5. Serving alcohol at your event requires 15 days notice and may not exceed 30% of the amount spent on food.
  6. To start the process, please read and familiarize yourself with the UNM policy on alcohol on campus.. Next complete the alcohol permit.
    1. Kegs are not allowed;
    2. Alcohol shall not be mentioned in any promotional materials used and distributed to advertise the event;
    3. Requests to serve alcohol before 5:00 p.m. on weekdays are not allowed;
    4. A licensed server must serve the alcohol and a copy of their license must accompany your request.
    5. The sponsors must take precautionary measures to ensure that alcohol is not used by persons who appear intoxicated; and/or who are under the age of twenty-one (21).
    6. Sponsors must follow principles of good hosting which include having non-alcoholic beverages and food available, and providing planned programs. The use of alcohol shall not be the sole purpose of any activity.
    7. Non-alcoholic beverages must be available at the same place and be as noticeable as the alcoholic beverages.
  7. Once the form has been completed in the President’s office, they will call Beverly and let her know it is ready and send it to her. Beverly will let you know it is ready.  Pick it up from her and have it present at your event.

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